2025 VAT Upgrade

Due to the South African VAT change scheduled for 1 May 2025 as well as 1 April 2026, we require ALL South African clients to get the latest upgrade. This upgrade will create date ranges to be linked to a Tax Type. In the past, when the tax rate changed, you could not back date transactions without creating additional tax codes.

When a past date is selected (in the previous tax period at 15%) the system will post the VAT correctly.

This DOES NOT count for transactions that are copied (GRV’s) and edited (Copy of journal or cashbook).

It will also not be the same for Rate postings.

Process to follow from Upgrade up to implementation ON 1 MAY 2025

1)      Ensure all late arrivals and late departures are resolved

2)      Ensure reinstated bookings have been resolved

3)      On the 1^st of MAY, post the night audit for all checked in bookings

4)      AFTER the night audit is posted, change the tax rate to 15.5%

5)      The support team will activate the date ranges when they do the upgrade, to enable correct postings when transactions are back dated.

6)      Check your documentation for areas where the tax rate percentage has been hard coded. These need to be changed manually. It will include documents such as the Invoice, Confirmations, Billings (Check out invoice) etc.

7)      Check the Point of sale slips for hard coded tax rates.

Should you have any questions or concerns, please contact the support team at support@panstrat.co.za